Vendor Expectations

Larkspur Chamber of Commerce

September 19 & 20, 2026

VENDOR EXPECTATIONS:

1. SETUP: Friday, September 18th from 2:00 PM to 6:00 PM and from 7:30 AM to 9:30 AM on Saturday and Sunday. Fest starts promptly at 10:00 AM and continues to 5:00 PM on Saturday, and to 4:00 PM on Sunday.
2. BOOTH REQUIREMENTS: 
   • You must provide your own tables, chairs, canopies, etc.  
   • All canopies must have adequate weights at ALL 4 corners of the canopy (minimum 40 lbs. each).  Attach your weights as soon as the canopy is up!  Winds can be sudden & strong. No stakes are allowed!  Our sprinkler system is everywhere.  Five-gallon buckets are available for $10 for 4 at the Chamber booth.
   • THE CHAMBER IS NOT RESPONSIBLE FOR ANY DAMAGES. 
   • You are expected to keep a neat and safe area around your booth and pick up all trash.
   • Booths must be staffed at all times.
   • All vendors working with a heat source (especially a grill) must have a currently inspected and certified fire extinguisher available in their booth.
3. CHECK IN: Check with the Larkspur Chamber in the Pavilion prior to setup.  Booth locations are subject to change, so please verify your booth number.
4. UNLOADING: You may not drive your vehicle on the grass to your designated space. Unload as quickly as possible. We have help if you need it. Then immediately move your vehicle to the designated parking area BEFORE setting up. 
5. PARKING: Park your vehicles near the cabins to the North along the gravel road paralleling Spruce Mountain Road.  Vehicles with trailers should park close to the log Town Hall behind the cabins.  We want to leave as much close-in space as we can for paying customers.
6. NO ELECTRICITY: No electricity is provided except for food and drink vendors.
7. SECURITY: Security will be provided Friday and Saturday nights from 8PM to 7AM.
8. ATTIRE: Present your wares professionally, suitable for a family-oriented event.
9. SALES TAX: You are responsible for sales taxes to be paid under your Special Event license from the State of Colorado. Total sales tax is 7.9% (CO 2.9%, Douglas County 1%, and Larkspur 4.0%).  Larkspur tax is no longer collected separately but we are required to keep a record of all sales and taxes collected.  You MUST report your total sales and tax collected before leaving the show!  CO special event sales tax returns will be due by Oct. 20. 
10. BREAKDOWN OF BOOTH: Breakdown begins at 5:00 PM on Saturday and at 4 PM on Sunday.  Again, please leave your booth area clean.